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Billing Administrative Assistant

Job ID 4259 Date Posted 08/18/2022 Location Mississauga, Canada Company Landmark Aviation FBO Canada Inc. Job Type Full time Job Level Standard
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Job Description
Provide administrative and clerical support for the General Manager and the Accounting team. Responsible for administrative tasks related to fuel administration, landing fees, billing, timekeeping and customer service. 
Job Responsibilities
  • Greet visitors and direct to the appropriate area or person.
  • Arrange travel for General Manager and other employees.
  • File and maintain base records
  • Record monthly safety meeting minutes.
  • Open and distribute base mail.
  • Prepare and submit payroll and audit books.
  • Update and maintain base customer data.
  • Produce purchase requests for supplies for all departments.
  • Independently overseeing Shell Sky pad contract billing / Greenbook Reconciliation (vs Signet)
  • ¬†Independent review of Invoices/charges (Signet) and daily closing paperwork (complete charges with appropriate supporting docs); soft collections for tenants
  • Reconciliation of landing fees collected (Signet vs GTAA)
  • Co-ordinate and supervise attendance/time-off tracking for weekly payroll, support inquiries from employees/accounting
  • Record keeping, logging, filing, scanning.
  • Organize & cross check base expenses including p-card
  • Any other admin tasks required by YYZ management

Job Qualifications
  • High school diploma or GED plus one (1) year related experience or training; or equivalent combination of education and experience. Excellent communication and interpersonal skills.
  • Proficient computer skills with knowledge of Microsoft Office products.
  • Read, write and fluently speak and understand the English language.
  • Effectively present information and respond to questions from groups of managers, clients, customers and the general public.
  • Read and comprehend instructions, short correspondence and memos.
  • Add, subtract, multiply and divide in all units of measure, using whole numbers, common¬†fractions and decimals.
  • Deal with problems involving several concrete variables in standardized situations.
  • Report to work in a regular and timely basis.

An Equal Opportunity Employer including Disability/Vet

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